PhHOA Online System
Run your homeowners association with the same tools officers use every day — homeowners, dues payments, balance and OR checks, incomes, expenses, reports, and print-ready SOA.
Everything you need to run your HOA
Built around the modules already in your admin panel — not a wishlist of tools you will never use.
Homeowner Records
Maintain a complete database of homeowners with block and lot details, status tracking, and one-click Statement of Account.
Dues Payments
Record monthly dues and remaining balances with cash, GCash, or other methods. Track paid, pending, and waived periods per homeowner.
Balance & OR Check
Review dues balances across the subdivision and group payments by Official Receipt / reference number with totals for each OR.
Monthly Expenses
Log HOA expenses by category, move them through pending and approval workflows, and keep a clear paper trail of spending.
Monthly Incomes
Capture other association income streams with categories, confirmation status, and reporting ready for audits.
Financial Reports
Generate financial summaries and dues reports so the board can see collections, balances, and cash activity at a glance.
Calendar
Keep meetings, deadlines, and community events organized in one shared calendar for officers and staff.
Users & Roles
Invite officers and staff with role-based page access so each person only sees the tools they need.
SOA & Print Tools
Produce Statements of Account and monthly dues printouts ready for distribution to homeowners.
Subdivision Settings
Configure monthly fees, start month and year for dues, branding, and other association preferences in one place.
Activity Logs
Keep an audit trail of important actions so your association stays accountable and easy to review.
Docs & Support
Use built-in documentation, FAQs, and report/suggestion channels so your team can get help without leaving the system.
Streamline dues collection
Record payments in seconds, lock the monthly fee when needed, and keep every receipt number organized for reconciliation.
- Monthly dues and remaining balance payments
- Paid, pending, and waived month tracking
- OR Check totals by reference number
- Balance Check across homeowners
See the money clearly
Track incomes and expenses with category controls and approval status, then roll them into reports the board can trust.
- Expense and income categories
- Pending, approved, and paid workflows
- Financial and dues reports
- Export-ready payment lists
Manage homeowners with less friction
Search by name, block, or lot, review account status, and open a Statement of Account whenever a homeowner needs it.
- Centralized homeowner directory
- Active, pending, and inactive filters
- One-click Statement of Account
- Quick links into payment history
Print-ready association documents
Generate the paperwork officers already use — SOA pages, monthly dues prints, and reference checks that match day-to-day operations.
- Statement of Account per homeowner
- Monthly dues print tools
- Reference / OR reconciliation
- CSV export for audits
Designed for subdivision operations
From dues start month settings to OR reconciliation, the workflows match how Philippine homeowners associations actually collect and report.
Practical controls for association data
Keep financial and homeowner records organized, permissioned, and reviewable inside one system.
Role-based access
Assign page permissions so presidents, treasurers, auditors, and staff only reach the modules they need.
Approval workflows
Move expenses and incomes through pending and confirmed statuses before they affect your reporting picture.
Audit-friendly history
Retain payment history, OR totals, SOA views, and activity logs so board reviews stay grounded in records.
Frequently asked questions
Quick answers about the modules and plans available in PhHOA Online System.
What is PhHOA Online System?
PhHOA Online System is a Philippine HOA management platform for subdivision officers and staff. It covers homeowners, dues payments, incomes, expenses, reports, calendar, roles, and settings in one admin panel.
What can officers manage in the admin panel?
Admins can manage homeowners, record dues and remaining-balance payments, check balances and OR totals, track monthly incomes and expenses, run financial and dues reports, maintain a calendar, assign user roles, and configure subdivision settings.
How do we get started?
Register your subdivision account, explore the admin panel during the free trial, or contact us if you want help with onboarding. Documentation is available for every major module.
Ready to run your HOA online?
Register your subdivision, explore the admin panel during the free trial, or talk with us about onboarding.